Table 2

Ground rules for establishing an EOT small peer mentorship group

Suggested ruleReasonSWIMSEvery Other Thursday
Define a commonalityImportant to help align group around common theme and needsClinical/translational female researchers, academic faculty at same institutionFemale, academic faculty at different institutions
Define role: professional and/or personalDefining scope of discussion allows members to explore topics that may not be covered in other types of mentoringProfessional and personalProfessional and personal
Regular meetingsIf too frequent, poor participation; too few, does not build rapport or continuityEvery 3 weeksEvery 2 weeks
Meet in a private spacePrivacy for medical or personal conversationsRotate to personal homes, private area in restaurant, Zoom during COVID-19Rotate to personal homes
Good communicationMultimodal communication fosters connections and a sense of “ongoing conversation”In-person, text group, email, closed Facebook group, Microsoft Teams, Twitter, video conferencingIn-person, phone
7–9 membersDiversity of perspective, but not too many that opportunities for personal relationships are diluted9 members8 or fewer members
Limit talking timeAllows for all members to speak and keeps meeting on task120 min divided by the number of members presentState the amount of time needed at the beginning of each meeting depending on the issue
Define roles for each meetingAllows for one individual to be in charge of a task, to avoid conflict, to share responsibilitiesHostHost and facilitator
Define behavior expectationsAllows for more honest discussion and creates “safe” environmentConfidentiality
Respect
Honesty
Commitment
Avoid “Gossip”
Confidentiality
Respect
Honesty
Commitment